Manual data entry and ineffective communication wasted time and limited their growth.
EZ-CARE2’s Hosted Childcare Software with TimeClock
Automated tasks saved nearly 2 days per week of data entry
Increased & improved communication with parents
Increased funds collected due to drop-off & pick-up tracking with TimeClock
Hosted system enabled free updates & automatic back-ups
New Covenant Christian School (NCCS) provides K-12 education to over 350 students with a focus on promoting respect, cooperation, and courtesy in order to prepare kids for college. 2013 marked their 30-year anniversary.
Rachel Macarthy is the financial officer of NCCS and has been with them since 2005. For as long as Rachel has been involved, NCCS has not had childcare management software in place, which meant everything was done manually. Rachel knew that had to change. “Our 30 year anniversary was this year, which was a big event for us. It became clear that in order to move forward and continue to grow as an organization, we would need to stop wasting time with manual data entry. Whether it was record keeping, communicating with parents, or collecting tuition, everything was manually entered, and took a huge amount of time away from us. I knew we wouldn’t be able to move forward and grow if we were spending that much time entering data.”
Rachel began researching and, after looking at a number of systems, she selected EZ-CARE2’s Hosted Childcare Software with TimeClock. “My account manager was great at meeting my needs and answering my questions. My staff and I received a demo of the system and our own free-trial version so we could get the full experience. The ability to fully customize our system, specifically the fields we could set up and the data we could capture, was huge for us, as was the unlimited database.
Working with EZ-CARE2’s staff has been a really pleasant experience. Everything was great and they answered all of our questions as needed which made the transition very smooth.
– Rachel Macarthy, New Covenant Christian School
Hosted Childcare Software Provides Affordable Solution to Enable Growth and Time Savings
“The convenience and benefit of the hosted system was also a big selling point as well. We don’t have an IT person, so the automatic backups and upgrades were perfect for us. The monthly payments for the hosted system, instead of a one-time investment, made it easier on us financially. We added TimeClock as another way to reduce manual data entry, and also because we were missing out on revenue. Parents were dropping kids off early or picking them up late but, because it was too much to manage manually, we weren’t billing correctly for these overages.”
When asked how much time EZ-CARE2 has saved them, Rachel replied “It’s a big number, I don’t even know where to start. The time it took to enter all of our data before EZ-CARE2 was overwhelming. I would say that what used to take two full days now only takes a couple of hours. Our communication with parents has changed dramatically too because it’s so much easier. We can email their invoices, easily mail-merge letters, and more, so our overall communication has become much less time consuming and much more effective. We expect to see an increased number of registrations next year because of all this.”
“We haven’t fully implemented TimeClock yet, but we’re expecting to see more accurate record keeping and an increase in funds. We’ll be able to track exactly when students are dropped off and picked up and apply the necessary charges. Tracking our own staff and doing away with paper is another big benefit.”
Rachel concluded, “Working with EZ-CARE2’s staff has been a really pleasant experience. Everything was great and they answered all of our questions as needed which made the transition very smooth.”
Before EZ-CARE2, the time it took to enter all of our data was overwhelming. I would say what used to take two full days now only takes a couple of hours.