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Your Billing Routine

How to Map Out Your Billing Routine

Less is more. You’re more likely to get paid on time if you keep the billing process simple and consistent. Make it easy for everyone by accepting electronic payments both online and in-person and by invoicing at set, regular intervals.

billing routine quote

Let This Checklist be Your Guide

Before accepting any electronic payment

Immediately, as it applies

Pro tip: This can be automated with a child care management system.


Pro tip: An effective childcare management solution should automatically post transactions to the correct accounts within your software.

Every Friday

invoice using EZCare Childcare Management Software

Every Monday

Pro tip: Childcare management software can make this as easy as running a report and sending personalized reminders all at once.

Every Tuesday

Every Wednesday

check ledgers quote


Pro tip: Add this date as a custom field in your childcare management system in order to easily view the dates in a report each month.


Two months prior to a new child’s attendance

Two months prior to the last day of your fiscal year

Pro tip: These tasks are easier to accomplish if you have an accounting software like QuickBooks to log this data and stay on track.