Less is more. You’re more likely to get paid on time if you keep the billing process simple and consistent. Make it easy for everyone by accepting electronic payments both online and in-person and by invoicing at set, regular intervals.
Let This Checklist be Your Guide
Before accepting any electronic payment
Immediately, as it applies
Pro tip: This can be automated with a child care management system.
Pro tip: An effective childcare management solution should automatically post transactions to the correct accounts within your software.
Pro tip: Childcare management software can make this as easy as running a report and sending personalized reminders all at once.
Pro tip: Add this date as a custom field in your childcare management system in order to easily view the dates in a report each month.
Two months prior to a new child’s attendance
Two months prior to the last day of your fiscal year
Pro tip: These tasks are easier to accomplish if you have an accounting software like QuickBooks to log this data and stay on track.