Online Billing and Payment Processing

Picture of parent paying for childcare with credit card

Childcare Tuition Billing and Payments Made Easy

From built-in tuition billing capabilities to a full suite of integrated payment processing tools, EZCare makes childcare, preschool, and school-age program billing, invoicing, and tuition collection a breeze. Every EZCare system comes with a payment gateway included, so you can start collecting online and electronic payments right away.

Save time by automating the accounts receivable tasks that steal hours away from your day. Check out all the ways you can put EZ Payment Services to work for you.

EZCare Billing & Tuition

EZCare Offers the Fastest Ways to Get Paid

When you choose EZCare, you’re working with a payment processing vendor that understands the childcare industry, so you’ll get payment solutions tailored to your organization’s needs – and the way today’s parents want to pay bills.

  • Pay Now: Process credit card payments in real time, and give parents the convenient option to pay online. Perfect for one-time transactions!
  • EZ-EFT: Take control of your cash flow by enrolling families in PCI-Compliant, pre-authorized payment processing that is fully integrated with EZCare.
  • Online Forms: Use EZCare’s online form integration, powered by WebLink, to collect online registration and payments through easy-to-use forms.
  • EZSmiles: Our companion parent engagement app gives parents the power to make payments from anywhere, anytime, right from their smartphones.

It couldn’t be easier to accept payments online!

Tuition Processing Facts

Mother reviewing childcare bill email on laptop computer

Manage tuition rates and posting.

  • Post recurring child care fees based on schedules, attendance, or both.
  • Bill for any schedule, even with the most complex rate billing structures.
  • Post late fees.

Provide today’s parents with online payment options.

  • Send childcare invoices in batches using personalized email templates.
  • Provide parents with a secure, self-service portal to make payments and update payment information.
  • Send smartphone push notifications to parents whenever invoices are sent, and allow them to pay by mobile through EZSmiles.

Maintain, sort, and segment your financial data.

  • View and arrange all account information from one user-friendly screen.
  • Maintain a complete history of family charges, deposits and payments in the ledger.
  • Easily enter payments, print receipts, and view recent charges.

Simplify your childcare accounting reports.

  • Produce childcare invoices and provide receipts automatically with each payment.
  • Generate bank deposit slips.
  • Instantly create year-end tax statements for parents.
  • Maintain a complete transaction audit trail.
Mother reviewing printed childcare invoice before making tuition payment
Son watching father make childcare tuition payment on laptop

Track security deposits and third-party payers.

  • Keep separate ledgers for subsidizers, scholarships, or other family members making payments.
  • Split invoices 50/50, 75/25 or whatever percentage your families need.
  • Send a single invoice to third-party payers listing all relevant transactions.
  • Maintain a complete history of family charges, deposits and payments in the ledger.

EZ Payment Services provides a PCI-compliant payment solution for childcare centers, preschools, and school-age programs like yours.

Secure Payment Processing Made Easy

EZ Payment Services makes it easy for you to maintain PCI-DSS (Payment Card Industry Data Security Standards) compliance, with:

  • Secure hosted storage for all credit card and bank account data at a Level-1 PCI-certified service provider. This eliminates concerns associated with storing cardholder data within your organization’s computers.
  • Data encryption for all transaction data, which is transmitted via a secure internet connection and protected by the most advanced TLS available.
  • Real-time validation and authorization of all credit card & debit cards, and low-cost direct debit (ACH). Powerful unified reporting on all electronic payments for simplified reconciliation.
  • Automatic email notifications of settlements and returns.
  • No need for credit card terminals, modems and dedicated phone lines.
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