Childcare Software Features

Childcare, Preschool and School Age Management Made Easy

Completely customizable to the needs of almost every type of childcare center, preschool, and school-age program. EZCare makes enrollment, scheduling, reporting, and billing a breeze with EZCare’s online childcare management software.

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Enrollment and Registration Made Easy

…for Parents

Let parents know that you have them in mind from the very start. Offer online registration that’s simple, seamless, and accessible at any time, from anywhere they are, when it is convenient for them.

…and for YOU!

Boost your enrollment and save time managing registrants with integrated registration forms that connect directly to your EZCare system. Collect application fees and deposits right through your forms to cut the time you spend recording payments.

More enrollment features

Tuition Billing and Payment Processing Made Easy

A full suite of tuition payment processing tools means a huge time savings for you and your staff. Send batches of invoices all at once, and enable parents to pay online, via mobile, over the phone, and in person with ease.

Every EZCare system comes with a free EZ Payment Services gateway, with no application, setup, maintenance, or other hidden fees. You only pay for transactions you process, and we’ll meet or beat any competitor’s processing rates – that’s a guarantee.

With EZCare, you can afford to accept credit cards.

More billing & payment features

A Self-Service Parent Experience Made Easy

Through EZCare’s secure online Parent Portal, parents can access records, view accounts, update contact information, and pay tuition. They can even print year-end statements for their annual tax filings.

Customize what parents can see with EZCare’s screen manager, and have complete control over their rights to add and edit information.

More about the Parent Portal

Data Management & Accounting Made Easy

Keep all of your family, child, and staff data securely organized in a single database to increase efficiency, accuracy, and growth. Intuitive data management features lend to quick and painless staff training, so your staff can perform day-to-day administrative tasks when you’re out.

Advanced filtering and custom data views mean you see the data you need the way you want it, enabling you to analyze information and make the best, most informed decisions for your organization.

More data management features
picture of parent receiving mobile alert from childcare center after making childcare tuition payment online

Single and Multi-Site Management Made Easy

For child care programs that need to manage multiple sites and centers, EZCare provides online access for users in different locations, with varying levels of access and permissions. Housed on one database, you can report by site, by groups of sites, or for the organization as a whole, and there’s no additional charge for additional sites.

Make EZCare your own with a highly customizable user interface that adapts to programs of all sizes and levels of complexity.

Scheduling and Attendance Made Easy

Organize and report on child schedules and attendance, and manage class capacity so you’re always staffed properly. Identify enrollment opportunities and ensure each program is filled to capacity and track and bill for late pick-ups.

Our EZSmiles companion app offers Classroom Attendance, which allows teachers to record attendance information in real time right into your EZCare system. Just a tap of a smartphone or tablet will have to-the-minute check-in and check-out times for your advanced billing needs.

EZCare’s Staff Module comes with all Essentials and Premier systems and allows you to track hours for payroll, staff training and development, certifications, and more.

More Scheduling & Attendance Tools
picture of childcare teacher recording attendance and child information in mobile device

Parent Engagement Made Easy

The EZSmiles parent engagement mobile app seamlessly integrates with your EZCare system. Offer parents options that matter, like a convenient mobile payment option, shareable picture and video messages, and personalized alerts and reminders.

Record and communicate important – and required – information throughout the day for things like potty time, meal reports, nap updates, and more.

More about the Parent Engagement App

Make Childcare and Preschool Management Easy

To get started, complete the form below or call 800-220-4111.